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Home › Services › Document Guides › Import Export Code

The number says who you are. It does not say what you may move.

You came for a code so that you can import or export, and you will get it, usually without difficulty and usually faster than you expected. That is the part worth stopping on. The code is granted on who you are — your identity, an address you can evidence, a bank account, the legal form your business takes. Read that list again and notice what is missing. Nobody asked what you intend to move. A permission given without knowing what it will be used for is not a permission about the use, and so every question that attaches to your goods is still entirely open on the day the number arrives. In most registration subjects difficulty tracks risk: the harder a thing is to get, the more was examined before you got it. Here it runs the other way, and people read the speed as endorsement. A gate that opens without asking what you are carrying is not the inspection. The inspection happens later, at the point where you have a buyer, a date and goods on a floor — the most expensive moment available to discover a question that cost nothing to answer in week one. Everything on this page comes from one sorting habit: put each fact in the box that is about you or the box that is about the goods. The number settles the first box completely and the second box not at all, and the second box is where the money is. In it sit the four things that actually decide your trade. Whether the item may move. Under what description it travels — the most expensive sentence in this business, because description drives classification, and classification drives duty, permissions and benefits; you choose the words, but you never choose the classification, and a description that contradicts it has a name far worse than “wrong”. What that duty does to a price you may already have quoted. And whether the other side will let the goods land — which no Indian registration, consultant or authority can give you, because India can allow goods to leave and cannot make anybody accept them. Two more things that catch people, both cheap to fix early and dear to fix late: the number belongs to the entity, not to you, so it does not survive a change of legal form; and the money leg is not an afterthought, because a consignment that went out cleanly and a payment that never closed are the same problem with a delay attached. Our own limit, stated before you order: we do not classify goods, quote duty, or tell you whether your item may move. We put you on the register correctly, and we tell you which questions are still sitting there.

From ₹1,499 2 – 5 days Granted on who you are We do not classify goods
I am starting to export and I have been told I need an import export code. Will that let me trade, and what else do I have to sort out before my first shipment?The code will be granted and it will not let you trade, and the gap between those two things is what this answer is about. Start with how it is given. The code is issued against who you are. Your identity, an address you can evidence, a bank account, the legal form your business takes. Look at that list and notice what is absent from it. Nobody asked what you intend to move. That is not an oversight in the process, it is what the process is for. The code is an identification. It puts you on the register so that the system can recognise you in a transaction. It is not an assessment of your trade, because at the moment it is granted there is no trade to assess. Which gives you the only sorting habit you need. Every fact about your intended business goes into one of two boxes. Box one is about you. Who is trading, from where, through which bank, in what legal form. Box two is about the goods. Whether this item may move at all, under what description it moves, what duty attaches to that description, whether some separate permission applies, and whether the other country will allow it to land. The code empties box one. It does not touch box two, and box two is where every expensive thing in this subject lives. Now the part that misleads people, and it misleads them because of an assumption that is usually sound. In most registration subjects, difficulty tracks risk. A thing that is hard to get was hard because somebody examined something before giving it to you, and the difficulty is itself a kind of reassurance. Here that relationship is broken. The code is easy, fast and granted almost as a matter of course, and people read the speed as endorsement. A gate that opens without asking what you are carrying is not the inspection. It means the inspection is happening somewhere else, later, at a point where you are standing next to goods with a buyer and a date. That is the most expensive moment available to discover a question that would have cost nothing to answer in your first week. So what is in box two. Four things, and the first is the one that surprises people. Under what description do the goods travel. Goods move under a description, and that description is read by everybody downstream of you. The bank reads it. The carrier reads it. The authorities at both ends read it. The buyer clearing agent reads it. From the description follows the classification of the goods, and from the classification follows the duty, whether any separate permission is needed, and whether any benefit is available. Here is the part people get wrong. You choose the words. You do not choose the classification. The goods have a classification whether you know it or not, and your words either correspond to it or contradict it. A contradiction is not simply an error. It has a name of its own and it sits in a much worse category than being wrong, which is why guessing at a description because it sounds close enough is the single riskiest shortcut in this business. Plain language is a virtue in most writing and it is not the same thing as the correct description. Two products that any person would describe in identical words can sit in different places. Two that sound entirely different can sit together. This is not something to reconstruct from memory, from what somebody wrote on an old invoice, or from a search. Settle it with somebody who does this work, and settle it before you quote a price, because duty forms part of your landed cost and the commonest sequence in a first export is a price quoted, a price accepted, and then a discovery that the deal was never profitable. Second, whether the item may move at all. Most goods are freely movable. Some require a specific permission. A small set cannot move. We will not tell you which of those applies to your product, and that refusal is deliberate rather than unhelpful, because it is a determination about your goods and the consequence of being wrong on advice from somebody else lands entirely on you. What is worth saying is the shape of the trap. The freely movable category is by far the largest and by far the least checked, because people assume their item is in it and they are nearly always right. The one occasion on which they are wrong arrives after a deal is struck. Check the item rather than your memory of the item, and do it before the first sample leaves rather than before the first real shipment. Which brings a related illusion. A sample is small, so it feels informal, so it goes out as an ordinary parcel. The rule does not get smaller because the parcel does. The first consignment is the cheapest place in the whole venture to be wrong about your own product, and sending it properly turns it into a test. Sending it casually turns it into a way of not finding out. Third, and this one is outside the reach of everything else on this page. The other country. India can allow goods to leave. India cannot make anybody let them in. The destination rules, its standards, its labelling and certification requirements, its quotas, are matters for that side, and no Indian registration, no Indian consultant and no Indian authority can give you that permission or predict it reliably. The person who can tell you is the customs broker on your buyer side, which is why the most valuable email a first exporter ever sends is the one asking the buyer to state, in writing, what their side requires, and confirming that their clearing agent has seen the product description. A buyer who wants your goods and a buyer who has checked that your goods can be landed are often the same person at two different moments, and only one of those moments is any use to you. When this fails, the failure has a very particular shape. The goods are somewhere. They are costing money. Nobody has a use for them. That outcome is worth one email to avoid. Fourth, the money. The bank is where a trade becomes real, and it asks questions that nobody asked at registration. The account that receives payment is tied to your record. How the payment arrives matters. The documents that close the transaction out matter. A consignment that went out cleanly and a payment that never closed are the same problem with a delay attached, and the reason people meet that problem is that they planned the goods leg first and the money leg afterwards, when the two are the same plan. Then two structural things that are cheap now and dear later. The number belongs to the entity, not to you. If you trade as yourself and later form a company or a limited liability partnership, that is a different legal person. The number does not come with you, and neither does the bank account, and neither do your buyer records, unless somebody deliberately moves each of them. Decide the legal form before the first shipment, because the cost of changing it peaks at exactly the moment the business starts working. And the code does not expire in the way a licence does, which is not the relief it sounds like. There is an obligation to keep it current, and the general difficulty with obligations of that kind is simple. Nobody invoices you for them. Things you pay for yearly get remembered because a bill arrives. Things that cost nothing to maintain are precisely the ones that lapse, and you discover a lapse at a consignment rather than at a desk. One last practical note, because it is the commonest cause of delay in something that should be quick. This rarely goes wrong by refusal. It goes wrong because three records that were each perfectly correct on their own do not agree with each other. A name carrying a middle initial in one place and not in another. An address changed somewhere and not everywhere. An account in a slightly different style of the same name. Reconcile those before anything is lodged rather than after, and the registration itself becomes the trivial step it is supposed to be. Which is the honest summary of the whole subject. The registration is trivial. It was always going to be trivial. Treat the ease of it as information about what was examined, and spend the attention you saved on the box it did not touch.

The two boxes

There is one habit that makes this whole subject tractable, and it takes about ten seconds to learn. Every fact about an intended import or export belongs in one of two boxes.

Box one is about you. Who is trading. From what address. Through which bank account. In what legal form — as yourself, as a partnership, as a company. These are facts about a person or an entity, they are already recorded somewhere, and they do not change when your product changes.

Box two is about the goods. Whether this particular item may be moved at all. Under what description it travels. What duty follows from that description. Whether a separate permission attaches to it. Whether the destination will accept it. These are facts about a thing, they are not recorded anywhere in advance, and they change completely the moment you change what you are selling.

The import export code empties box one and does not touch box two. That is the whole of what it is, and the whole of what it is not.

People do not make this distinction, and the reason they do not is reasonable: both boxes feel like “the paperwork for exporting”, and they are sold together by people who present a registration as a readiness. The distinction matters because the two boxes behave completely differently. Box one is cheap, fast, and settled once. Box two is item-specific, costs real money to get wrong, and has to be redone every time the product line changes.

What the number actually does

The code identifies you. When a consignment moves, the system needs to know who is behind it, and the code is the handle by which you are recognised. It links a transaction to a person, an address and an account. That is a genuinely useful thing and it is why you cannot operate without it.

What it is not is a statement about your trade. It carries no information about your goods, because none was supplied. It makes no finding that you are capable of exporting, that your product is exportable, or that your arrangement is sound. It is closer to a registration number on a vehicle than to a licence to drive a particular load.

Holding it is therefore necessary and nowhere near sufficient, and the whole difficulty of this subject is that the necessary part arrives first, arrives easily, and feels like an achievement.

Granted on who you are

Look at what is actually examined before the code is issued. Your identity. An address you can evidence. A bank account in the name of the entity. The legal form that entity takes. Everything on that list is a fact about an existing person or an existing body, verifiable against records that already exist.

That is exactly why it is quick. There is nothing to assess, only things to match. A process that checks whether two records agree can be fast and still be rigorous, because agreement is a yes-or-no question with an answer sitting in a file.

And it is why the common failure in obtaining one is never a refusal on merit. It is a mismatch — which is a subject of its own, and one we come back to.

What nobody asked

Now read that list again for what is missing from it.

This is not a gap in the process. A permission granted without knowing what it will be used for cannot be a permission about the use. The code was never intended to answer those questions, and reading it as though it had is the error this page exists to prevent.

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Why the easiness is a warning

Here is an assumption that works almost everywhere else and fails here. In most registration subjects, difficulty tracks risk. Something hard to obtain was hard because an examination happened before you got it, and the difficulty itself carries a message: somebody looked.

That relationship is broken in this one. The code is easy because the examination relevant to your trade is not performed at that counter at all. It is performed later, by a different set of people, against the goods rather than against you.

A gate that opens without asking what you are carrying is not the inspection. It means the inspection is somewhere else — and the place it happens is the place where a mistake costs the most.

So the honest reading of a fast approval is not “this is going well”. It is “nothing about my product has been looked at yet, and the looking is still ahead of me.”

Speed read as endorsement

People read speed as approval because, in ordinary life, it usually is. A loan sanctioned quickly, a visa granted quickly, a clearance that comes through without queries — in each of those, speed genuinely signals that a reviewer found nothing to query.

The misreading here is quiet and it has a consequence. Somebody who believes they have been approved stops looking. They do not ask the question about the description, they do not write to the buyer, they do not price the duty, because the system appeared to tell them they were fine.

The remedy is not caution in general, which is useless advice. It is one specific substitution: treat the approval as information about what was checked, not about whether you are ready. It checked who you are. It is silent on everything else, and silence is not a clean bill.

Sorting a fact into its box

Take the facts of a typical first export and sort them, and the shape becomes obvious.

The factWhich boxWho decides it
Who is trading, and in what legal formYouYou, before anything else
The address and the bank account on recordYouYou, and the records must agree
Whether this item may be moved at allGoodsThe rules applying to that item
The description under which it travelsGoodsThe goods; your words only match or miss
What duty attachesGoodsThe classification, not your intention
Whether the destination will accept itGoodsAuthorities in another country entirely

Two things are worth noticing in that third column. The first two rows are the only ones you decide. And the last row contains no Indian authority at all — which is a thing people discover far too late, and the subject of its own section below.

Who decides each one

The reason to look at who decides, rather than only at what is decided, is that it tells you where to go and how early. A question you decide yourself can be settled today. A question decided by the nature of your goods needs somebody who reads that for a living. A question decided abroad needs somebody abroad, and a reply from abroad is never quick.

So the sequence falls out of the table rather than having to be memorised. Settle what is yours. Commission what belongs to the goods. Write, early, to the side you do not control.

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Inside the goods box

Four questions live in box two, and they are not independent of each other. The description drives the classification; the classification drives both the duty and whether any separate permission applies; and the destination applies its own version of all of it at the far end.

Which means they collapse into one practical instruction. Get the description right first, because everything else in the box is downstream of it, and an error there propagates into every other answer without announcing itself.

The description decides

Goods travel under a description. That sentence sounds administrative and it is the most consequential fact in the trade.

The description is read by everybody downstream of you — the bank that handles the money, the carrier, the authorities at the point of departure, the authorities at the point of arrival, and the buyer’s agent who has to clear it. None of them can ask you what you meant. They read the words, and the words determine what the goods are treated as.

From the description follows the classification. From the classification follows the duty, whether a separate permission is needed, and whether any benefit is available. One sentence, three consequences.

People write it last, in a hurry, copying something from a quotation or from a competitor’s invoice. It is the one line on the whole set that deserves to be written first and checked by somebody competent.

You never choose the classification

Here is the asymmetry that makes a casual description dangerous.

You choose the words. You do not choose the classification. Your goods have a place in the classification whether or not you know what it is, decided by what they are rather than by what you call them. Your description either corresponds to that place or it contradicts it.

And a contradiction is not the same kind of event as an error. Getting something wrong and declaring something inaccurately sit in different categories with different consequences, and the gap between them is the reason you should never choose a description because of what it would cost or save you. A description chosen for its consequences is a different thing from a description chosen for its accuracy, and the difference is visible from outside more often than people expect, because the goods are present and can be looked at.

Plain language is not the description

Plain language is a virtue in most writing. It is not the same as the correct description, and the gap between them is where first consignments get stuck.

Two products that any ordinary person would describe in identical words can sit in different places, because the distinction between them is a technical one about material, process or function. Two that sound completely unrelated can sit together. There is no reliable way to work this out from intuition, and reconstructing it from an old invoice is worse than useless, because you inherit somebody else’s error along with their wording.

This is a job for a person who does customs classification as their work. It is not an expensive thing to commission and it is one of the few places in a small business where an hour of specialist time pays for itself outright.

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Duty belongs in the price

Duty is not an administrative afterthought. It is a cost, and like every other cost it belongs in the price before the price is given to anybody.

The reason it gets left out is sequencing. A first-time exporter thinks in terms of what the goods cost to make, what the freight is, and what margin is wanted. Duty arrives later, as part of a conversation that feels procedural rather than commercial, and by then a figure has already been sent.

Because duty follows classification, and classification follows the goods, you cannot know your landed cost until the description is settled. Which gives you a rule of order rather than a rule of arithmetic: settle the description, then price.

The price quoted too soon

The commonest sequence in a first export is this. A buyer is found. A price is quoted, because the buyer asked for one and enthusiasm is high. The price is accepted. Only then does anybody work out the classification, and with it the duty, and with it the fact that the transaction was never going to make money.

At that point there are three options and all of them are bad. Go back to the buyer and reprice, which costs the relationship at its most fragile moment. Ship at a loss to protect it. Or find a description that produces a better answer, which is the road that ends somewhere much worse than a thin margin.

If you take one practical thing from this page: do not put a number in front of a buyer until you know what the goods will be classified as. Everything else here is advice. That one is arithmetic.

Three kinds of item

At the level of principle, goods fall into three groups. Most may be moved freely. Some may be moved only with a specific permission obtained for the purpose. A small set may not be moved at all.

We are not going to tell you which group your product is in, and the refusal is deliberate rather than unhelpful. It is a determination about your goods, it changes, and the consequence of being wrong on our say-so would land entirely on you. What we will do, free and on a call, is tell you that this is a question, who answers it, and why it has to be answered before anything is promised to anybody.

The biggest category is the least checked

Here is the shape of the trap, and it is a general one worth carrying into other subjects.

The freely movable group is by far the largest. Most people, most of the time, are in it. Which means that anybody who assumes their product is freely movable will be right on almost every occasion, and the assumption will be reinforced each time.

A belief that is usually correct is the hardest kind to check, because checking it almost never changes anything — until the one occasion that does, which arrives after a deal has been struck and goods have been committed.

The cost of checking is an hour. The cost of the one occasion is a consignment. That ratio is why this is worth doing even though it will feel like a formality every single time.

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Check the item, not your memory of it

Two more things make this trap sharper than it looks. Products change — a formulation, a material, a component, a grade — and a change that is commercially trivial can move an item across a line. And people check once, at the start, and then carry the answer forward for years while the product and the rules both move underneath it.

So the habit is not “check before you start”. It is check the item you are actually shipping, this time, whenever the item is not identical to the last one you checked. That is a small discipline and it is the entire protection.

The small consignment illusion

A sample is small. A small thing feels informal. An informal thing goes out as an ordinary parcel, through a courier, described loosely, because it is only a sample and nobody is making money on it yet.

The rule does not get smaller because the parcel does. Value and quantity affect plenty of things; they do not generally change whether an item may move, or what it is, or what it must be described as. A sample that is treated as a personal package has not been exported properly; it has been exported in a way that avoided finding anything out.

Send the sample properly

Which is a pity, because the sample is a gift. It is the cheapest possible place in the whole venture to be wrong about your own product.

Sent properly — with the description you intend to use, through the route you intend to use, under the entity you intend to trade through — a sample is a rehearsal. If something about the description is wrong, you find out while the stake is one small box. If the destination has a requirement nobody mentioned, you find out before a container exists.

Sent casually, it teaches you nothing, and worse, it teaches you something false: that this is all much simpler than it is.

The other country is not our customer

Everything up to this point has been about the Indian side, and the Indian side is only half the transaction. The other half is governed by people who have never heard of you and who answer to nobody here.

India can allow goods to leave. India cannot make anybody let them in.

The destination has its own import rules, its own standards, its own labelling and marking requirements, its own certification and testing expectations, and sometimes its own quantitative limits. None of that is affected by your code, by your description, or by how carefully you did everything on this page. It is a separate system with a separate answer.

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Nobody here can give you that

This is worth stating bluntly, because it is routinely sold as though it were otherwise.

If somebody tells you that a particular Indian registration or certificate “takes care of” the destination side, that is the sentence to stop on. Ask which authority in which country is bound by it. There will not be an answer.

Ask the buyer in writing

The person who can actually tell you is on the other side: your buyer, and more precisely the clearing agent your buyer uses. They do this every week, in that country, for goods like yours.

So the single most valuable email a first-time exporter ever sends is short and goes out before anything moves. It asks the buyer to confirm, in writing, what their side requires — documents, certifications, markings, language on the label — and to confirm that their clearing agent has seen the product description you intend to use.

Two things make this worth insisting on even when it feels fussy. A written answer can be acted on and an enthusiastic verbal one cannot. And asking the question forces the buyer to go and check, which is frequently the first time anybody on that side actually has. A buyer who wants your goods and a buyer who has verified that your goods can be landed are often the same person at two different moments.

Goods that cannot land

It is worth knowing the shape of this failure, because it is unlike the others on this page.

The goods are somewhere. They are accruing charges every day they sit. Nobody at the destination has a use for them, because the only buyer is the one who cannot clear them. Bringing them home costs freight again and may not be straightforward. Abandoning them has its own consequences. And none of it is a dispute you can win, because nobody has done anything wrong — the goods simply do not meet a requirement nobody checked.

That outcome is avoidable for the price of one email, sent early. It is worth being almost rude about getting an answer.

The import direction

The same identification serves both directions, and the contents of box two change completely when you reverse the arrow.

On an import, the duty is yours rather than the counterparty’s, which means the pricing problem described above lands directly on your own margin. The classification argument is one you will be making on your own behalf rather than watching somebody else make. And the question of what may enter is now an Indian question rather than a foreign one, which cuts both ways: you can get a reliable answer here, and you are the person who has to live with it.

People who have exported comfortably for years sometimes find their first import noticeably harder, and this is why. The hard questions have moved from somebody else’s desk to theirs.

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The bank is a party to this

Registration is a conversation with a register. A trade is a conversation with a bank, and the bank asks questions that nobody asked at registration.

The account named on your record is the account through which the money is expected to move. How the payment arrives matters, and so does the paperwork that closes the transaction out at the end. This is not an incidental administrative tail; it is the part of the trade where the money actually becomes yours, and it has its own requirements that are entirely separate from everything on the goods side.

A consignment that went out cleanly and a payment that never closed are the same problem with a delay attached. The goods leg being perfect does not help you if the money leg was never planned.

The two legs are one plan

The reason people meet that problem is sequencing again. The goods leg feels like the real work and gets planned first; the money leg feels like something that will sort itself out once the goods are gone.

Treat them as one plan made at the same time. Before the first shipment, you should be able to say, in one breath: what is being sent, under what description, to whom, on what terms, paid how, into which account, and closed out with what paperwork. If any clause of that sentence is blank, that is the clause that will cost you.

Where the terms between you and the counterparty are anything other than trivial, put them in a written agreement rather than in a chain of messages. The cost of doing that before a dispute is a fraction of the cost of reconstructing what was agreed afterwards.

The paper travels, you do not

There is a feature of this subject that does not exist in most documentation work. Your documents go somewhere you are not, and are read by people who cannot ask you anything.

In ordinary life, a document that is ambiguous gets clarified: somebody rings you, you explain, it is fine. Here, the set travels ahead of the goods into a sequence of hands — bank, carrier, authorities, agent, buyer — and at each pair of hands the document is simply read. Nobody is going to call Delhi to ask what you meant by a word.

Which produces one discipline and it is worth more than it sounds: the same goods are described the same way on every document in the set. Three different descriptions of the same consignment, each written by a different person in a hurry, is the commonest wholly avoidable problem in a first shipment, and it is avoidable because you are the author of all three.

One entity, one number

The code belongs to the entity, not to the human being who applied for it. That sounds like a technicality and it has a sharp practical edge.

If you trade as yourself and later form a company or an LLP, that new body is a different legal person. It is not you with a new hat on. Which means:

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A change of form costs most when it works

Now notice when people decide to change form. They do it when the business is going well — when there is turnover worth protecting, buyers worth keeping, and a reason to limit liability.

Which is precisely the worst moment for the switching cost, because every item in that list above now has something riding on it. An empty new entity is free to create. An entity that has to inherit a live trade, mid-season, with orders in progress, is not.

The cost of changing legal form is near zero before the first shipment and peaks at exactly the moment the business starts working.

Decide the form first

So the order of operations is the reverse of how it usually happens. Decide what you are going to be, then register, then trade — rather than trade, succeed, and reorganise.

That decision is not an export question and should not be made on export grounds alone. It turns on liability, on who you intend to contract with, on what your buyers and your bank expect to see, and on how you want profits treated. Our proprietorship guide sets out that comparison properly; the only thing the export side adds is the switching cost, and it adds it heavily.

If you genuinely do not know, the question to ask yourself is narrower than the whole decision: do I expect to change form within the next two years? If the answer is yes or probably, do it now while nothing is attached to the old shape.

The obligation nobody invoices you for

The code does not expire the way a licence expires, and people hear that as “so I can forget about it”. There is an obligation to keep it current, and the difficulty with that obligation is a general one worth naming in plain terms.

Nobody invoices you for it. Obligations attached to a payment get remembered because a bill arrives and somebody has to act on it. Obligations that cost nothing to maintain have no such messenger, and those are the ones that lapse.

This is not a point about this registration in particular. It is a pattern: across a small business, the items most likely to be sitting quietly out of order are the free ones, precisely because nothing in the accounting system ever mentions them. The fix is equally general — one named person, one calendar, one folder — and it is the same fix that keeps company filings and returns from drifting.

You learn about it at a consignment

The second half of that problem is where the discovery happens. A lapsed payment-bearing obligation announces itself at a desk, in an office, with a reminder. This one announces itself at a consignment — which is to say with goods already in motion, a buyer already waiting, and a clock already running.

That asymmetry is the whole argument for treating an obligation with no invoice as more dangerous than one with a fee, rather than less. The fee is not the burden. The reminder was the benefit.

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The three records that must agree

Now the practical part, and the one that decides whether this easy thing is actually easy for you. This rarely goes wrong by refusal. It goes wrong because records that were each perfectly correct on their own do not agree with one another.

Any one of those will hold things up, and the frustrating part is that each record is internally right. Nothing is false. They simply do not match, and matching is what this particular process does.

A mismatch is not a refusal

It is worth separating these in your head, because they feel the same when you are waiting and they need completely different responses.

A refusal is a decision against you on merit and would require a reason. A mismatch is a mechanical failure to reconcile, it says nothing about you, and the remedy is to correct a record rather than to argue a case. Where the mismatch is in your own identity documents it has its own route and its own guide, and it is worth fixing properly rather than working around, because the same mismatch will surface again at every counter for years.

What we do before lodging anything is read the three records against each other and tell you where they diverge. It is unglamorous and it is most of the value in a service like this one.

Goods, or only money

A large share of the people who ask about this do not move goods at all. They provide services, are paid from abroad, and have been told — sometimes correctly, sometimes not — that they need to register.

Ask one clean question and most of the confusion dissolves. Is something crossing a border, or is only money crossing?

Where nothing physical moves, most of box two simply does not arise: there is no description, no classification, no duty, no destination clearance. What remains are questions about how you are paid, how it is recorded, and how it is treated for tax — a different subject with different advisers. Where something does move, even something small and incidental to a service, box two is live and the whole of this page applies.

We will tell you free, on a call, which of those you are. It takes a minute, and it stops people buying registrations they do not need because somebody sold them a bundle.

The marketplace question

Selling through an online marketplace that handles the shipping is the case where people most often guess, and guessing is unnecessary because there is a precise question to ask.

Who is named as the exporter on the paperwork? Some arrangements put the platform in that position. Some put you there while feeling, from your side of the screen, exactly as though they do not — you pack a box, hand it over, and a system does the rest.

Ask the platform, in writing, and keep the answer. Do not infer it from how the arrangement feels, and do not infer it from what another seller told you, because the same platform can operate differently in different programmes. If you are the exporter of record, everything on this page is yours, including the description.

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The number is not a business

There is a particular kind of purchase people make at the start of a venture, and this is one of them. The venture is uncertain, the work ahead is vague, and here is something concrete that can be bought today and ticked off. So it gets bought, and it produces a real feeling of progress.

We will happily sell it to you, and we are going to say the unhelpful thing anyway. Holding the code is not the same as being ready to trade, and it was never the thing standing between you and an export. The things standing there are in box two, they cost nothing to identify, and they are still there the morning the number arrives.

The one sentence we would like you to leave with. If the only thing that changed this week is that you now hold a code, nothing about your first shipment has become more likely to go well. If instead you know what your goods will be classified as, what that does to your price, and what your buyer’s side requires in writing — you are ready, and you can get the code in an afternoon.

The bundle problem

A related thing to watch for. Registrations are frequently sold in packages — a code, a tax registration, a small-business certificate, a certificate of some other kind, all together at an attractive combined price.

A bundle is a price, not a diagnosis. Some of those may be required for you, some may be irrelevant, and the package does not distinguish, because it was assembled before anybody knew anything about your case. The specific confusion we see most often is between this code and tax registration: two different systems asking two different questions, which happen to arrive at the same point in a person’s life and are therefore assumed to be one decision. Whether you need either is determined separately, and the answer to one tells you nothing about the other.

The same goes for the rest. An MSME certificate, a trademark, a signing certificate — each is a real thing that is right for some people and unnecessary for others, and each deserves its own yes or no.

The first order problem

Here is the sequence that produces most of the panic we see, and it is almost universal.

Nothing happens for months. Then an enquiry turns into a real order, with a quantity, a price and a date. Only at that point does anybody find out what is needed, and now every single question in box two has to be answered under time pressure, with a buyer waiting and a relationship at stake. Classification gets rushed. The destination side gets assumed. A price has already been given.

None of those questions got harder because the order arrived. They got more expensive, which is a different thing, and the difference is entirely about when they were asked.

Get it while nothing waits on it

Which gives the only piece of timing advice on this page, and it is about more than the code itself.

This registration costs the same whatever week you do it. It is worth most when nothing is waiting on it — because the week you do it is also the week you will naturally ask the other questions, and that is the only week when asking them is free.

So do the identity side early, while it is boring. Use the same sitting to commission the classification and to write to the prospective buyer. By the time a real order arrives, the only thing left to do is the thing you are good at, which is selling.

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Where we stop

It is only fair to be explicit about the line, because a great deal of this page is us telling you that the important questions are not ours.

We are documentation people. We are good at getting an entity correctly on a register, at making records agree, and at telling you plainly which questions are still open. We are not customs classification specialists, we are not your advocate, and we are not a trade consultancy.

What that means in practice is that we will tell you a question exists, who answers it, and roughly what asking costs — and then we will stop, rather than giving you a cheap answer that you will price a deal against. An approximate answer to a classification question is worse than no answer, because no answer makes you go and find out.

Who writes to us for this

Four kinds of enquiry arrive, and they need different first replies.

What we need exactly right

Short list, and every item is a matching exercise rather than a judgement.

We read these against each other before anything is lodged. Where they diverge we come back to you with exactly what diverges, so that you fix a record rather than guess at which version to use.

What we lodge and hand back

The lodging itself, the follow-through, and then the handover, which we try to make slightly more useful than a forwarded file.

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Where the goods question starts

The handover is also where we hand the subject over. From that point the questions stop being about you and start being about what you are moving, and the people to take them to are different people.

We will tell you which of those your case actually needs. We will not stand in for any of them.

What we will not describe

And the refusals, stated in advance so that nobody has to discover them halfway through.

The fourth of those is the one worth dwelling on, because it is occasionally asked of us politely and as though it were a small favour. It is not a small favour and the answer does not change.

Our fee on this registration

Our part for an import export code — the entity question, reconciling the name, address and bank records before anything is lodged, the lodging and follow-through, and the written note of which box-two questions remain open in your case — is ₹1,499, with a turnaround of 2 – 5 days. If you reached us through our IEC registration listing, it is the same work at the same figure.

That turnaround is short because the registration is genuinely straightforward once the records agree. What it does not cover, and what we say at the start rather than let the figure imply, is anything about your goods — that is not a turnaround but a determination, and it is not ours to make.

What stays separate, and why:

And the framing, because this is an inexpensive service and we would rather you knew where its value sits. Most of what you are paying for is not the lodging. It is that the entity named is the one you actually intend to trade through, that three records agree before anybody looks at them, and that somebody tells you plainly which of the goods-side questions are sitting unanswered in your particular case. If you would rather lodge it yourself, do — and ring us anyway for the second part, which we will give you for nothing, because a first exporter who knows what they still have to find out is worth more to us later than a fee today.

Court work is for your advocate, whose fee is engaged and paid by you directly; we do not quote, collect or share it.

Get the code, and the list of what it does not cover

We settle which entity should hold it, read your name, address and bank records against each other so that nothing stalls on a mismatch, lodge it and follow it through — and hand you a written note of the questions about your goods that are still open, with who answers each one. We do not classify goods, quote duty, or tell you what may move.

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Tis Hazari Court Complex, New Delhi, Delhi 110054

Where the statements on this page come from, and what is deliberately absent

On the identity side. The framework governing foreign trade and the orders and rules made under it, which establish that a person or entity engaging in import or export is identified by a code issued against particulars of identity, address, constitution and banking, and which impose a continuing obligation on the holder to keep those particulars current — that structure is the whole basis for this page’s distinction between what the code settles and what it leaves untouched. Alongside it, the law governing the form a business takes, which is why the code attaches to an entity rather than to a person and does not survive a change of that form.

On the goods side. The customs legislation and the tariff framework made under it, under which goods are classified according to what they are and duty and permissions follow from that classification rather than from the words a consignor chooses; and the separate and more serious treatment the law gives to a declaration that does not correspond to the goods, as distinct from an honest error — which is the legal shape of the distinction drawn here between being wrong and describing inaccurately. Also the general scheme by which goods are free to move, movable on a specific permission, or not movable at all.

On the money side. The law and the banking regulations governing payments into and out of the country, under which the account of record, the manner of receipt and the closing out of a transaction are matters the banking channel is required to satisfy itself about, independently of anything on the goods side.

On the destination side. Nothing in Indian law, which is precisely the point made in that part of the page: what another country will admit is governed by that country’s own import regime, standards and certification requirements, and no Indian instrument reaches it.

What is deliberately not on this page, and why. No provision or notification numbers, because the instruments in this field are amended frequently and a number quoted today misleads tomorrow. No tariff headings, codes or duty rates, and no statement of which group any item falls into — those are determinations about particular goods, they change, and a reader who priced a deal against a figure read here would be relying on the wrong source. No scheme names or benefit figures. No portals, applications or authority names. No document checklist, because the set depends on the goods, the route and the counterparty. For your own case the operative sources are the current rules applying to your goods and the requirement actually imposed by the destination; for both, ask somebody who does that work on the specific facts. Nothing here resolves any legal question, and anything that has already gone wrong is a matter for an advocate instructed on the facts.

Selling to a buyer who buys by rule

Crossing a border is one kind of system to satisfy. Selling to a public buyer at home is another, and the adjustment there is larger than people expect: that buyer cannot prefer you, it eliminates before it compares, and most sellers who lose never lose on price at all. Our guide to registering as a seller for public buying sets out what replaces the relationship you are used to selling on.

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Questions people actually ask

I want to start exporting. Is the import export code the thing I need?
It is the thing you need first, and it is almost certainly not the thing that will decide whether you can export. The code is how the system identifies you. It is granted on who you are — your identity, your address, your bank account, the form your business takes. Nobody at that stage asks what you intend to move. So whatever questions attach to the goods themselves are still entirely open on the day the number arrives, and those are the questions that cost money.
It was granted very quickly. Is that a good sign?
It is a neutral sign that people read as a good one, and the misreading is expensive enough to be worth naming. In most registration subjects difficulty tracks risk: the harder something is to obtain, the more was examined before you got it. This one is the other way round. A gate that opens without asking what you are carrying is not the inspection. The inspection happens later, at a point where you have a buyer, a date and goods, which is the worst possible moment to discover a question you could have answered for nothing in week one.
So what are the questions that actually decide it?
Sort every fact you have into two boxes. Box one is about you — who is trading, from where, through which bank, in what legal form. The code settles that box. Box two is about the goods — whether this item may move at all, under what description it travels, what duty attaches to that description, whether a separate permission applies, and whether the other country will let it land. The code settles nothing in box two. Almost everything that goes wrong lives there.
What do you mean by "under what description it travels"?
Goods move under a description, and that description is read by every party downstream — the bank, the carrier, the authorities at both ends, the buyer’s own clearing agent. The description determines how the goods are classified, and classification determines duty, whether any separate permission is required, and whether any benefit is available. You choose the words. You do not choose the classification. The goods have one. Your words either match it or contradict it, and a contradiction has a name of its own that is much worse than being wrong.
Surely I can just describe it in plain language?
Plain language is good, and it is not the same as the correct description, and the gap between them is where first-time consignments get stuck. Two products that a person would describe identically can sit in quite different places; two that sound different can sit together. This is not something to work out from memory or from what a competitor wrote on an old invoice. Settle the classification before you quote a price, because duty is part of price, and the commonest sequence in this trade is a price quoted, accepted, and then found to be unprofitable once duty is known.
Is my product even allowed to be exported?
Most goods are freely movable, some require a specific permission, and a small set cannot move at all. We will not tell you which category yours is in — that is a determination about your goods, not about you, and getting it wrong on our say-so is your exposure and not ours. The honest warning is this: the freely movable category is the biggest one and also the least checked, because people assume their item is in it and are usually right. The one occasion they are wrong arrives after a deal has been struck.
When should I check that?
Before the first sample leaves, not before the first real shipment. The sample is the cheapest possible place to discover that you were wrong about your own product, and people treat it as informal precisely because it is small. The rule does not get smaller because the parcel does. A sample that goes out through an ordinary courier as a personal package is not a test of your export; it is a way of not finding out.
My buyer is abroad and says everything is fine on their side. Is that enough?
Ask them to put what their side needs in writing, and ask whether their own clearing agent has seen the product description. A buyer who wants your goods and a buyer who has checked whether the goods can be landed are frequently not the same person at the same moment. India can allow goods to leave. No Indian registration, consultant or authority can make anybody let them in. The destination’s rules, standards, labelling and certification requirements are outside the reach of everything on this page.
What happens if goods cannot be landed?
They are somewhere, they are costing money, and nobody has a use for them. That is the shape of the failure, and it is the reason the single most valuable thing a first exporter can do is make the buyer’s side state its requirements in writing before anything moves. It costs one email. The alternative costs a consignment.
Does the code cover imports as well?
The same identification serves both directions, and the second box of questions changes completely. For an import, duty is yours rather than the other party’s, the classification argument is one you will be making on your own behalf, and what may enter is a question for the Indian side rather than for somebody abroad. People who have exported comfortably for years sometimes find their first import harder for exactly that reason: the questions have moved from the other country’s desk to their own.
Whose number is it — mine, or my business’s?
The entity’s. This matters more than it sounds. If you trade as yourself and later form a company or an LLP, that is a different legal person, and the number does not travel with you. Neither does the bank account, and neither do the contracts, unless somebody deliberately moves them. Decide the form before the first shipment, because changing it costs most at exactly the moment the business is working.
I already trade as a proprietor. Should I change?
That is a question about liability, about who you intend to contract with, and about what your buyers and your bank will want to see, and it is not answered by the export side alone. What the export side adds is the switching cost described above. If you have a view that you will change form within a year or two, the cheap moment is now, before the number, the account and the buyer records all point at a person you are about to stop being. Our proprietorship guide sets out the rest of that decision.
Does the code expire?
It does not expire in the way a licence does, and it is not therefore a thing you can forget. There is an obligation to keep it current, and the difficulty with that obligation is a general one worth stating plainly: nobody invoices you for it. Things you pay for annually get remembered because a bill arrives. Things that cost nothing to maintain are the ones that lapse, and you learn about a lapse at a consignment rather than at a desk.
What happens at the bank side?
The bank is where the trade becomes real, and it asks questions nobody asked at registration. The account that receives the money is tied to the record. The way the payment arrives, and the documents that close the transaction out, matter as much as the shipment itself. A consignment that went out cleanly and a payment that never closed are the same problem with a delay attached. Plan the money leg at the same time as the goods leg rather than after it.
Do I need GST as well?
That is a separate determination with its own rules, and the two are often confused because they arrive at the same point in a person’s life. The export side and the tax side are different systems asking different questions; the answer to one tells you nothing about the other. If you need it, that is its own registration. The thing to avoid is treating a bundle of registrations sold together as a diagnosis of what you actually need.
I sell services, not goods. Does any of this apply?
Ask one clean question: is anything crossing a border, or is only money crossing? People merge those and then apply the answer to the wrong one. Where nothing physical moves, most of box two simply does not arise, and the questions that remain are about how you are paid and how that is recorded. Where something does move, even something small and incidental to a service, box two is live. We will tell you, free, which of those you are, because it takes a minute and it saves people from buying things they do not need.
I sell through an online marketplace that handles shipping. Do I still need this?
It depends entirely on who is named as the exporter on the paperwork, and that is a question for the platform, in writing, before you assume either way. Some arrangements put the platform in that position and some put you there while feeling as though they do not. The thing not to do is infer the answer from how the arrangement feels from your side of the screen.
What do you actually need from me to get this done?
The entity details exactly as other records hold them, the address you can evidence, and the bank account that will genuinely receive the money. The commonest reason this easy thing goes slowly is not a refusal; it is a mismatch between three records that were each correct on their own — a name carrying a middle initial in one place and not another, an address updated somewhere and not elsewhere. We check that before we lodge anything rather than after.
Will I need a digital signature?
Possibly, depending on the form your business takes and what else you are filing. If so it is a separate thing with its own guide, and it is worth reading, because a signing token is a transferable authority and people treat it as a password. We will tell you at the start whether your case needs one, so it is not discovered mid-way.
How long does your part take?
Our part runs to 2 – 5 days. That is the lodging and the follow-through, and it is short because this is a straightforward registration. What it does not cover, and what we will say at the start rather than let you assume, is any question about your goods, because that is not a turnaround — it is a determination, and it is not ours to make.
Can you tell me the duty on my product?
No, and we would be doing you harm if we guessed. Duty follows classification, classification follows the goods, and being told a number by somebody who has not seen the goods is worse than having no number, because you will quote a price against it. For that you want somebody who does this for a living on the customs side, and the cost of asking them is trivial against the cost of a mispriced first order.
Something went wrong with a consignment. Can you help?
We can help with documentation and with putting a record together. What a seizure, a penalty, a demand or an allegation of misdeclaration means, and what you should do about it, is an advocate’s question on your own facts, and it is one to ask quickly rather than after a reply has been sent. A short consultation early is the cheap version of this; a reply sent on instinct is the expensive one.
Is this worth paying for? It looks like something I could do myself.
It is, and you probably could. What you are paying for is that the three records match before anything is lodged, that the entity named is the one you actually intend to trade through, and that somebody tells you plainly which of the box-two questions are sitting unanswered in your case. If you would rather do the lodging yourself, we will still tell you the second part on a call, and that is free.
What will you not do?
Classify your goods. Tell you what duty applies. Tell you whether your item may move. Describe anything as something it is not, or write a description chosen for its consequences rather than for its accuracy. Advise you on a seizure, a penalty or an allegation. Or let you leave believing that holding the number means the trade is cleared, because that belief is the single most expensive thing in this subject.
What does yours cost?
Our part is ₹1,499 and the turnaround is 2 – 5 days. Separate things remain separate and we will say so before you pay: tax registration if you need it, a signing certificate if your case requires one, a written contract with your counterparty, translation or legalisation where a document has to be read abroad. Court work is for your advocate, whose fee is engaged and paid by you directly; we do not quote, collect or share it.
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